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Effective Meetings

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Ready-to-use training
Duration
1 Day
Reference
vc012-ext
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For whom ?

Who is this pro training aimed at?

Professionals who organise internal business meetings, and want to improve on their efficiency and effectiveness
None
Program

The program of training

This session explores what makes the difference between effective and ineffective meetings.

We will focus on a structure to support you before, during, and after a meeting, and cover the different roles and responsibilities of the chairperson as well as other attendees.

You will also learn about the different skills and best practices to implement to run a successful virtual meeting.

00. Introduction

01. Ineffective Meetings
  • Explore how the POPE Model helps identify the causes of ineffective meetings
02. The POPE Model: O for Objective
  • Understand the key reasons for scheduling a meeting and when a meeting may not be necessary
03. The POPE Model: P for People
  • Learn to identify the right attendees to maximise time and productivity
  • Manage challenging personalities to ensure a constructive meeting environment
04. The POPE Model: P for Process
  • Pan meetings using the Bell-shaped agenda to maintain focus and energy throughout
  • Recognise the role and responsibilities of an effective chairperson
05. Meetings in the Virtual World
  • Learn the key processes for leading productive conference calls
  • Identify the best practices for virtual meetings
06. The POPE Model: E for Environment
  • Create an optimal meeting environment, both physically and from the attendees’ perspective
07. Dealing with Difficult People
  • Recognising challenging personalities in meetings
  • Strategies for managing difficult behaviours
08. Hands-on
  • One of Yours Bad Habits During a Meeting is...
  • Your Case Study
  • Formulate Effective Meeting Objectives
  • Design the Energy Curve
  • Creating the Right Environment – Part 2
  • Role Play: Challenging Personalities in Action
  • Meeting Superpowers
  • Action Plan
Objectives

The objectives of the training

  • Set meeting attendee’s expectations through appropriate preparation
  • Structure, conduct and control meetings to ensure objectives are met and time is not wasted
  • Handle difficult situations or behaviours to ensure a productive environment for the meeting
  • Ensure appropriate outcomes and action steps are agreed and implemented at the end of the meeting
  • Design an individual action plan to enhance the effectiveness of your meetings
Strong points

The strengths of the training

  • This training focuses on applying skills in workplace situations by combining the benefits of group training with individual activities for greater effectiveness.
  • It has a strong practical approach, with hands-on exercises to help participants apply the concepts learned.
  • By the end of the session, participants will design an action plan to implement strategies for strengthening their areas of growth and developing key skills.
  • This live class is eligible for 7 PDUs in the Power Skills area, to maintain PMP® or PgMP® certification.
Effective Meetings